Roles & Permissions

Pono uses a role-based permission system to control what team members can see and do within your workspace.

Available Roles

Owner

The account owner has full access to everything in the workspace:

• All documents, tasks, roadmaps, and content
• Team management (invite, remove, change roles)
• Billing and subscription management
• Brand Brain creation and editing
• Settings and integrations

There is one Owner per workspace. Ownership can be transferred to another member by contacting support.

Admin

Admins have near-full access:

• All documents, tasks, roadmaps, and content
• Team management (invite and remove members, but cannot change Owner)
• Brand Brain creation and editing
• Settings management (except billing)

Member

Members have standard collaboration access:

• View and edit all documents, tasks, roadmaps, and content
• Create new documents, tasks, and posts
• Cannot manage team membership
• Cannot access billing or subscription settings
• Cannot delete Brand Brains

Viewer (if available on your plan)

Viewers have read-only access:

• Can view documents, tasks, roadmaps, and content
• Cannot create or edit anything
• Useful for clients or stakeholders who need visibility without edit access

Changing a Member's Role

1. Go to Settings > Team.
2. Tap the ... menu next to the team member.
3. Select Change Role.
4. Choose the new role.
5. Confirm.

Changes take effect immediately.

Brand-Level Permissions

If you manage multiple Brand Brains (see Managing Multiple Brands), access can be scoped per brand. A team member can be:

• A Member of Brand A
• Not have access to Brand B

Configure brand-level access in Settings > Team and selecting the brand scope for each member.